VACANCY ANNOUNCEMENTS

Uganda Management Institute (UMI) is a Management Development Institution with a mission to “Excel in Developing Practical and Sustainable Administration, Leadership and Management Capacity”. It provides management training, consultancy and research services in response to the demands of the public, private, and NGO sectors. In addition to short performance improvement management skills development courses, the Institute offers high quality career development management courses at Certificate, Diploma, Postgraduate Diploma and Higher Degree Levels. The Institute’s activities are currently carried out at the main campus in Kampala and its Outreach Centers in Mbarara, Gulu and Mbale.
In order to carry out its functions efficiently and effectively, the Institute seeks to recruit suitably qualified persons in the positions of:

SENIOR PROCUREMENT OFFICER -(1 Position)

a) Salary Scale: UM3b
b) Duty station: Kampala
c) Immediate Supervisor: Director General
d) Main Purpose:
To plan, coordinate, and manage the procurement and disposal of assets function of the Institute to ensure value for money.

e) Age Limit:Between 30 -59 years

Key Result Areas (KRAs)

i) Resources of the Procurement Unit planned, budgeted and controlled;
ii) Conformity with Government procurement regulations enforced;
iii) Procurement and disposal of assets process coordinated;
iv) Functionality of the Contracts Committee supported;
v) Effective and efficient procurement system enforced;
vi) Timely technical advice to the Accounting Officer, Contracts Committee and Institute Governing Council members, on matters pertaining to procurement provided;
vii) Staff members of the procurement secretariat guided and developed.

Duties and Responsibilities:

The successful candidate will be required to manage all Procurement and Disposal of Assets activities of the Institute save for the award of contracts.
He / She will be required to;

i) Plan the procurement and disposal of assets, resources and activities of the Institute;
ii) Support the functioning of the Contracts Committee;
iii) Implement the decisions of the Contracts Committee;
iv) Recommend procurement and disposal procedures;
v) Check and prepare statements of requirements;
vi) Prepare bid documents;
vii) Prepare advertisements of bid documents;
viii) Issue bid documents;
ix) Maintain a providers list;
x) Prepare contract documents;
xi) Issue approved contract documents;
xii) Maintain and archive records of the procurement and disposal process;
xiii) Prepare monthly reports for the Contracts Committee;
xiv) Coordinate departmental procurement and disposal activities; and provide guidance to staff in all procurement matters accordingly;
xv) Ensure that legislative requirements are understood and incorporated into controls, policies and procedures
xvi) Perform any other duties as may become necessary for the smooth running of the Unit and the Institute as a whole.

Person Specifications:

(i) A Masters’ Degree in Procurement/ Purchasing and Supplies or an equivalent professional qualification;

(ii) An Honors Bachelor’s Degree in Procurement/Purchasing and Supplies, Business Administration, Commerce, Law, Transport and Logistics Or in a Procurement related field;
OR
Full Professional qualification in Supply Chain Management (CIPS) plus a Post Graduate Diploma in Public Procurement Management from a recognized awarding Institution;

(iii) Should have a minimum of five (5) years relevant working experience three (3) of which should have been gained at a supervisory level from a reputable organization; and
(iv) Must be a Member of the Chartered Institute of Purchasing and Supply (MCIPS).

Values:
i) A High degree of integrity and confidentiality;
ii) Good communication both oral and written skills;
iii) Good interpersonal relationship skills;
iv) Ability to manage numerous deliverables in a timely and effective manner;
v) Proven ability to meet timelines and handle multiple tasks simultaneously;
vi) Strong leadership and supervisory skills;
vii) Decisive, analytical and problem solver;
viii) Contract negotiation skills;
ix) People management skills; and
x) A Team player.

Competences:
i) Knowledge of applicable laws;
ii) Procurement, Disposal and Contracts Management;
iii) Planning, Organizing and Coordination;
iv) Information and Communications Technology
v) Concern for Quality and Standards; and
vi) Ethics and Integrity, Communication.


CONSULTANT IN FINANCE AND ACCOUNTING-(1 Position)

a) Salary scale:UM4a
b) Duty station:Kampala
c) Immediate Supervisor:Head of Department

Main purpose:
Designing and delivering quality and appropriate administrative management courses, carrying relevant research and consultancies in administrative management for personal growth and development, and contribute to the world of academia in administrative management.

Key Result Areas (KRAs)

i. Quality-teaching materials developed;
ii. Acceptable knowledge and skills in course delivery demonstrated;
iii. Courses converted into e-learning packages;
iv. Participation in course delivering through e-learning support ensured;
v. Setting, marking, grading and submitting examination results on timely basis ensured;
vi. Participation and cooperation with other consultants and Institute Managers on all matters related to academics ensured;
vii. Documentation and production research findings and consultancy reports ensured.

Duties and Responsibilities

Participating in the Institute’s training programmes including:
i) Developing new courses in consultation with stakeholders and presenting proposals to the Departmental Boards of Studies for consideration.
ii) Reviewing existing programmes and courses to ensure that they are appropriate and relevant to participants as well as stakeholders.
iii) Developing course materials and delivering them.
iv) Converting courses with support from IT Department into e-learning packages.
v) Participating in e-learning programmes.
vi) Setting and marking coursework, tests and examinations.
vii) Invigilating examinations.
viii) Compiling and submitting examination results to the Departmental and
ix) Directorate Boards of studies.
x) Participating in Departmental meetings.
xi) Evaluating training programmes and giving feedback to stakeholders.
xii) Supervising Postgraduate Students.

Participating in the Institute’s Research programmes including:
i) Identifying and submitting research gaps in the Institute’s administrative management training and personal growth training gaps to the Coordinator Research and Consultancy.
ii) Undertaking research and disseminating research findings.
iii) Identifying and submitting participants’ research needs to the Coordinator Research and Consultancy.
iv) Participating in developing proposals for research.
v) Writing research applications for grants and support for personal growth and development.
vi) Supporting Postgraduate students undertaking research.

Participating in consultancy projects on behalf of the Institute including:
i) Soliciting Consultancy Assignments.
ii) Participating in preparing bid documents.
iii) Participating in Consultancy Assignments and preparing report.

Performing other duties as may become necessary for the smooth running of the Department or Institute as a whole.

Person Specifications
i) A Bachelor’s Degree (Hons) and Master’s Degree from a recognized University/Institution in a related and relevant field;
ii) A PhD in a related field will be of an added advantage;
iii) Three (3) years’ working experience at a supervisory level, with a reputable organization will be required;
iv) Applicants with professional courses e.g. CIPS, CPA and ACCA will have an added advantage;
v) Evidence of publications will be of added advantage; and
vi) Evidence of pedagogical skills possession at or after postgraduate level will be of an added advantage.


LECTURER IN PROCUREMENT AND SUPPLY CHAIN MANAGEMENT (1 position)
a) Salary scale:UM4a
b) Duty station:Kampala
c) Immediate Supervisor:Head of Department
d) Main purpose:
Designing and delivering quality and appropriate administrative management courses, carrying relevant research and consultancies in administrative management for personal growth and development, and contribute to the world of academia in administrative management.

Key Result Areas

i) Quality-teaching materials developed;
ii) Acceptable knowledge and skills in course delivery demonstrated;
iii) Courses converted into e-learning packages;
iv) Participation in course delivering through e-learning support ensured;
v) Setting, marking, grading and submitting examination results on timely basis ensured;
vi) Participation and cooperation with other consultants and Institute Managers on all matters related to academics ensured;
vii) Documentation and production research findings and consultancy reports ensured.
f) Duties and Responsibilities

i) Participating in the Institute’s training programmes including:
ii) Developing new courses in consultation with stakeholders and presenting proposals to the Departmental Boards of Studies for consideration.
iii) Reviewing existing programmes and courses to ensure that they are appropriate and relevant to participants as well as stakeholders.
iv) Developing course materials and delivering them.
v) Converting courses with support from IT Department into e-learning packages.
vi) Participating in e-learning programmes.
vii) Setting and marking coursework, tests and examinations.
viii) Invigilating examinations.
ix) Compiling and submitting examination results to the Departmental and
x) Directorate Boards of studies.
xi) Participating in Departmental meetings.
xii) Evaluating training programmes and giving feedback to stakeholders.
xiii) Supervising Postgraduate Students.

Participating in the Institute’s Research programmes including:
i) Identifying and submitting research gaps in the Institute’s administrative management training and personal growth training gaps to the Coordinator Research and Consultancy.
ii) Undertaking research and disseminating research findings.
iii) Identifying and submitting participants’ research needs to the Coordinator Research and Consultancy.
iv) Participating in developing proposals for research.
v) Writing research applications for grants and support for personal growth and development.
vi) Supporting Postgraduate students undertaking research.

Participating in consultancy projects on behalf of the Institute including:
i) Soliciting Consultancy Assignments.
ii) Participating in preparing bid documents.
iii) Participating in Consultancy Assignments and preparing report.

Performing other duties as may become necessary for the smooth running of the Department or Institute as a whole.

g) Person Specifications
i) A Bachelor’s Degree (Hons) and Master’s Degree from a recognized University/Institution in a related and relevant field;
ii) A PhD in a related field will be preferred;
iii) Evidence of publications will be of added advantage;
iv) Applicants with professional courses e.g. CIPS, CPA and ACCA will have an added advantage; and
v) Evidence of pedagogical skills possession after or at postgraduate level will be of an added advantage.

 

PLANNING, MONITORING AND EVALUATION OFFICER- (1 position)

a) Salary scale:UM4b
b) Duty station:Kampala
c) Immediate Supervisor:Senior Planning, Monitoring and Evaluation Officer

Main Purpose:
Offering assistance in coordinating and spearheading the entire Planning, Monitoring and Evaluation process in the Institute
e) Key Result Areas (KRAs):
i) Support provided to the various units and departments of the institute in the planning and budgeting process;
ii) Departmental, unit work plans and budgets harmonized; and
iii) Reviewing and Implementation of the Monitoring & Evaluation system supported.
f) Duties and Responsibilities
i) Providing support to the various units and departments of the Institute in the planning and budgeting process;
ii) Harmonizing the departmental and unit plans.
iii) Offering support in the development of the overall framework for M&E, annual reviews, process and operations monitoring
iv) Guiding the process for identifying and designing the key indicators for each department, to record and report physical progress against the targets. Also steer the process for designing the format of such progress reports.
v) Spear heading the collection, analysis and interpretation of performance and other data relevant for decision making;
vi) Ensuring that there is linkage between the functional budgets and the strategic objectives
vii) Providing support to the process of designing and reviewing and implementation of an M&E system;
viii) Preparing and disseminate reports on M&E findings, as required; and
ix) Any other duties assigned by the supervisor.


Person Specifications:
i) An honors Bachelor’s degree in the following fields: economics, quantitative economics, statistics or equivalent qualification(s) from a recognized Institution;
ii) Post graduate training in planning, M&E will be required;
iii) At least three (3) years relevant working experience preferably in the Public Sector.
h) Required Competences:
i) Logical framework approach and other strategic planning approaches;
ii) M&E methods and approaches;
iii) Planning and implementation of M&E systems;
iv) M&E development and implementation;
v) Information analysis and report writing.


ASSISTANT REGISTRAR - 4 positions
a) Salary Scale:UM4b
b) Duty Station:Kampala
c) Immediate Supervisor:Senior Assistant Registrar

Main purpose of the Job:
Coordinating admission of students and examination processing as well as taking part in the scion process, maintenance of participants’ data and monitoring attendance

Key Results Areas:
i) Numbers of participants per course aligned with the available laboratory space and the desirable consultant / participant ratio;
ii) Transparent participant profiling to the Academic Board for admissions made;
iii) Participant’s records made accurate and available at all times;
iv) Graduation ceremonies conducted successfully; and
v) Accurate records of Admissions or/and examinations created and maintained.


Duties and Responsibilities
Managing and maintaining participants’ admissions to the provided programmes including:-
i) Preparing advertisements for the programmes following the calendar of activities in the Registrar’s Department and in consultation with the relevant Deans;
ii) Processing of applications for selection by the Admissions Board.
iii) Taking minutes of the Admission Board.
iv) Advising the Admission board on admission criteria as approved by Senate.
v) Preparing admission letters for the Institute Registrar’s signature.

Managing participants’ registration including:-
i) Making all preparatory arrangements in consultation with the Institute Registrar for the smooth registration of participants.
ii) Ensuring that participants show evidence of the minimum qualifications for the respective courses as a condition for registration and ensure quality control standards are adhered to.
iii) Clarifying on qualification disputes that might arise during registration.

Managing participants’ records including:-
i) Entering participants particulars into the Students Records Management Information System (SREMIS)
ii) Availing copies of student’s registration information to the relevant offices;
iii) Issuing registration numbers as guided by the Institute Registrar.
iv) Updating participants’ profile continuously.
v) Writing reports on participants’ profiles as required from time to time.
vi) Providing participant’s data to those who wish to use it such as Top Management Team and the Department of Planning and Business Development.

Managing examination processes
i) Managing Course work(s);
ii) Coordinating the marking process;
iii) Working with the examination Officer to prepare examinations timetable;
iv) Liaising with the HoDs and compile examination requirements to be submitted to the Institute Registrar by the Dean;
v) Assisting the Dean/Director in the processing of examination results and ensure that results a presented in a format approved by Senate;
vi) Managing the secretariat of the School Academic Board; Compiling students issues and ensure that they are presented to the Dean and other relevant organs;
vii) Keep a close contact with the office of the Institute Registrar so as to be familiar with the policies of the Institute;
viii) Actively participating in graduation processes to ensure that all qualifying students from the School are included on the graduation lists;
ix) Carry out any other duties as may be directed by the Dean or the Institute Registrar;
x) Performing other duties as may become necessary for the smooth running of the Department/School or the Institute as a whole.
Tracking student’s progress on Research;
xi) Making periodic reports as instructed by the Institute Registrar;

Responsibilities when deployed in Schools:
i) Providing data and information to the Institute Registrar and other departments in need of such information as inputs in their work
ii) Assisting the Dean/Director in the preparation of admission of students to programmes in the School;
iii) Assist the Dean/Director in the examination of students in the School;
iv) Carrying out registration of students in the School;
v) Developing and maintaining a students’ database;
iv) Performing other duties as may become necessary for the smooth running of the Department or Institute as a whole.

Person Specifications:
i) Bachelor’s Degree (Hons) in Computer Science, Information Technology, Social Sciences, Education, Business Administration or any other related field;
ii) A postgraduate or Professional qualification such as Institute of Chartered Secretaries Association certificate (ICSA) etc. will be an added advantage;
iii) A minimum of three (3) years’ working experience preferably in an educational institution of higher learning; and
iv) Computer literacy/proven computer knowledge (MS Word, Excel, Spreadsheets and Power point) is a must.

Competencies;
i) Building rapport with School staff and participants;
ii) Excellent client and customer care relationships;
iii) High level of integrity;
iv) Excellent interpersonal relationships;
v) Good listening ability;
vi) Excellent planning and organizing ability;
vii) Excellent written communications and report writing skills;
viii) Ability to pay attention to details and significant data analyticalcompetence; and
Analytical and critical ability.

Rewards and other Terms of Service
Successful candidates will, on being confirmed in appointment, be offered five-year renewable contracts, a competitive basic salary complemented by housing allowance, medical allowance, transport allowance and an attractive gratuity scheme. Staff are also provided with support for continuous personal development.

Mode of Application:
Applications (hard copy) with comprehensive typed CVs, copies of appointment letters, certified copies of transcripts and certificates together with the applicant’s telephone contact, names, addresses and telephone numbers of three referees should be received by the address below not later than 3.00pm Friday, 15th September, 2017.

The Human Resource Manager
Uganda Management Institute
Plot 44 - 52 Jinja Road
P. O. Box 20131 KAMPALA
Tel: 259722/ 265139/ 265140/26513